# EOR quote comparison worksheet

Blank comparison template for one employee, country and proposed start date. Fill this from written quotes. No provider prices, tax rates or country-specific legal conclusions are supplied.

## Keep the brief identical

- Physical work country and location:
- Role, working pattern and proposed start date:
- Proposed gross pay, pay currency and compensation period:
- Intended employment duration and required benefits:
- Confirmed legal employer for each proposal:
- Quote date, validity and contract term:
- Named local legal/tax reviewer where needed:

## Separate cost from cash timing

| Item | Type | Provider A | Provider B | Provider C | Evidence / question |
|---|---|---|---|---|---|
| Gross salary | Recurring employment cost | To confirm | To confirm | To confirm | State currency and gross basis; do not add employee withholding again |
| Employer contributions | Recurring employment cost | To confirm | To confirm | To confirm | Request country calculation and assumptions |
| Benefits and insurance | Employment cost | To confirm | To confirm | To confirm | Separate statutory scope and selected benefits |
| Additional salary payments or allowances | Employment cost | To confirm | To confirm | To confirm | Confirm applicability frequency and inclusion |
| EOR service fee | Provider fee | To confirm | To confirm | To confirm | Monthly annual and minimum commitment terms |
| FX and payment charges | Transaction cost | To confirm | To confirm | To confirm | State exchange basis spread and currency pair |
| Implementation or setup | One-time cost | To confirm | To confirm | To confirm | Identify what is included |
| Other service charges | Conditional cost | To confirm | To confirm | To confirm | State trigger and written basis |
| Deposit | Cash tied up | To confirm | To confirm | To confirm | Confirm amount refund conditions and timing; not assumed refundable |
| Payroll pre-funding | Cash timing | To confirm | To confirm | To confirm | Already funds salary/contributions; do not add twice to total cost |
| Reconciliation | Adjustment | To confirm | To confirm | To confirm | Compare actual costs with amounts already funded |
| End of engagement | Contingent cost | To confirm | To confirm | To confirm | Request country-specific estimate assumptions and process |

## Comparison rules

1. Convert every recurring line to the same time period and currency, recording the rate and date. Keep amounts unresolved until the vendor confirms what is included.
2. Add gross salary, employer-side costs, benefits and provider fees only once. Employee tax withheld from gross salary is not an extra employer cost unless a separately agreed arrangement changes the calculation.
3. Keep setup and other one-time charges separate from the recurring total.
4. Keep deposits and pre-funding in a cash-flow schedule. A deposit is not assumed refundable: obtain the contractual terms. Pre-funding is not an extra copy of the salary and contributions it pays for.
5. Compare actual expenses against pre-funded amounts when reconciling; do not sum the full estimate and the full actual payroll again.
6. Record annual commitments, minimum seats, renewal, FX assumptions and conditional exit costs before comparing totals.

## Fictional arithmetic example (not a quote or country estimate)

Assume one month has 5,000 gross salary + 1,000 employer contributions + 300 benefits + 500 service fee = 6,800 recurring expense. All amounts use the same fictional currency and billing period.

Assume a 250 setup charge and a 6,000 deposit contractually refundable in this fictional example. An illustrative first funding requirement is 13,050 (6,800 + 250 + 6,000). The deposit is tracked separately from expense. If the full 6,800 has already been pre-funded, do not add another 6,800 just because it appears in the final payroll statement.

Twelve unchanged recurring months plus setup would be 81,850, excluding the deposit from expense and excluding all other unmodelled or contingent charges. Real payment dates, deposits and costs require your provider's written terms.

## First-payroll questions

- Who approves gross pay and variable inputs?
- What are the local payroll cut-off and funding deadlines?
- Who confirms receipt of funds, contract readiness and employee bank details?
- How does the employee reach support, and who owns a missed or incorrect payment?
- When does reconciliation arrive and how are credits applied?

## Sources and use

Remote documents pre-funding followed by reconciliation; this illustrates why funding and expense should be separated. Other providers may invoice differently. Confirm your own contract.

https://support.remote.com/hc/en-us/articles/4634363931533-What-is-the-invoice-process-for-EOR-customers

https://besthrtools.com/us/workflows/first-international-hire/

https://besthrtools.com/us/software/employer-of-record/

Editorial template, September 20, 2026. This is a buying worksheet, not a tax or employment-status determination.