# RUN Powered by ADP: quote request brief
Best HR Tools | September 20, 2026 | Editable template, not a submitted request

Subject: RUN payroll proposal for [company]

Please prepare a written RUN proposal for the following scope:
- Employees: [number]; contractors paid monthly: [number]
- States/local jurisdictions: [list]; legal entities: [number]
- Payroll frequency: [schedule]; regular runs per year: [number]
- Expected extra runs: [number]; required payment speed: [timing]
- Current time system: [tool]; required time/attendance services: [scope]
- HR services needed: [hiring / HR HelpDesk / handbook / learning]
- Target first payroll: [date]; previous provider: [name]

Please identify the RUN package and itemize:
1. Base, per-person, per-run and module charges, with billing units.
2. Year-end W-2/1099 preparation/delivery and correction charges.
3. Extra payroll runs, expedited processing and contractor charges.
4. Setup, migration, training and other one-time charges.
5. First-year discounts, their end dates and the standard renewal rate.
6. Payroll support channels/hours, separate HR support scope, and escalation route.
7. States/local filings covered and any registration or additional service charges.
8. Cancellation terms and data export access.

Please confirm which items are bundled so they are not counted twice. Provide first-year and standard renewal-year service totals. Show wages, tax funding and insurance premiums separately.

Before switching, please provide your data checklist, cutover schedule, reconciliation procedure and written ownership of quarter-end/year-end filings.

Replace placeholders before sending. Do not include employee identifiers or banking information in an initial quote request; use the provider’s approved secure onboarding process when needed.